Presentation Submission

Timing and schedule


Length of each Keynote lecture: 25 minutes presentation itself + 5 minutes for discussion = 30 minutes.


ROUND TABLES (90 minutes)

Length of presentations is varying depending on number of presentations in the session. Please contact the moderator of your Round table for detailed information.




Length of each presentation: 7 minutes talk itself + 2 minutes for discussion = 9 minutes.


How to Submit Presentations using the Web Uploader?

Standard procedure before the congress

For uploading presentations, use the Web Uploader during May 1 to 31, 2015.

Please follow these steps:

  1. Go to the website
  2. Fill in the application form (your name and email address)
  3. Please check your email. The log-in code is sent to given emails
  4. Use your code to log in to the application
  5. For uploading new presentations click on the button “NEW PRESENTATION”
  6. Fill in all required fields (presentation title, your name, your surname)
  7. Upload the file from your computer (*.ppt, *.pptx, .pdf)
  8. You have successfully uploaded a presentation

Please click on the green button, open your presentation and check if everything is working right. If you need to upload a new version, please delete the old one (by clicking on the red button) and upload the new one (till May 31st).

All presentations are to be checked after May 31, 2015 and each speaker receives notification that their presentation is working properly.

See a web uploader guide as pdf file HERE.

How to submit your presentation at the Congress

Please come to the Speaker’s Ready Room at least 3 hours before the beginning of your session. In case your speech has been scheduled for morning session please come to the Speakers’ Ready Room one day before the day of your presentation. Speakers’ Ready Room location will be marked in the final programme.

You can also upload your presentation prior the congress online via the Web Uploader. See details HERE.

Opening hours of the Speakers’ Ready Room

Sunday, June 7, 2015:  11:00–21:00
Monday, June 8, 2015:  07:00–18:00
Tuesday, June 9, 2015:  07:00–18:00
Wednesday, June 10, 2015:  07:00–18:00
Thursday, June 11, 2015:  07:00–11:00

The times maybe subject to change closer to the date of the Congress.

In order to avoid any problems with your presentation, please make sure it fulfils the necessary needs, and read carefully the instructions below.

How to prepare your presentation 

PowerPoint Instructions

Please use the Microsoft PowerPoint 97–2007, 2010* or 2013* (*.ppt) or (*pptx), to guarantee they will open successfully on an on-site PC. 

Please prepare you presentation in 4:3 format (screen are in format 4:3). We recommend you to save your PowerPoint presentation using PPT(X) format instead of PPS.

Please note that we cannot guarantee the quality of Macintosh-based presentations; please check in advance (3 hours before your session starts) their Windows compatibility. Please note the Presentation System used during the Congress also support the PDF presentations.


JPG images are the preferred file format for inserted images. GIF, PNG or BMP formats will be accepted as well. Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higherthan 300 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images. In case you have any videos in your presentation - please test your presentation with the on-site PC several hours before your presentation. Generally WMV and AVI format should work with no difficulties.


Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation. Suggested fonts: Arial, Times New Roman, Tahoma, Calibri. If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:

  • Click on „File“, then „Save As“
  • Check the „Tools“ menu and select „Embed True Type Fonts“

How to save and submit your presentation

How to save your presentation

Please save your presentation in one of the following disc or medium:

  • USB flash disc
  • External hard or solid state drive
  • Virtual cloud (One drive, Dropbox, Google drive,…)

Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder / location. In case you are presenting more than one presentation during the Congress, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems. Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation. DVD-RAM and Blu-ray Disc will not be available.

Other information

When your session is over, your presentation will be deleted from all computers, no copies or backups will be made. Your own computer for the presentation will be accepted only in urgent cases, if you use McIntosh, please come to Speaker’s Ready Room 3hour before your presentation. All speakers are requested to keep the time of their presentation.

Standard equipment of the session rooms

Please see below the list of standard equipment of the rooms.

  • Data
  • video projector
  • Screen
  • Laptop
  • Sound distribution
  • Remote control with laser pointer